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You can start and draft your abstract submission without completing registration, but your abstract will only be officially submitted and reviewed once your registration is completed and payment is confirmed. We recommend registering first to ensure your abstract is fully submitted before the deadline.

Yes. WCI 2025 is a fully hybrid event. Virtual delegates can access live-streamed plenary sessions, keynotes, and selected symposia in real time. All sessions are available on-demand for 90 days post-congress. A dedicated virtual networking platform is also available for virtual attendees.

Yes. All plenary sessions, keynote lectures, and most symposia will be recorded and made available to registered participants through the congress platform within 48 hours of each session. Recordings will remain accessible for 90 days after the congress closes.

Yes. Registrations may be transferred to another delegate free of charge up to September 5, 2025. After this date, transfers are not possible. Please contact info@wci2027.com with the details of both the original and new registrant.

Yes. Groups of 5 or more from the same institution receive a 10% discount, and groups of 10 or more receive a 15% discount. Please contact info@wci2027.com for group booking arrangements.

The abstract submission deadline is June 15, 2025 at 23:59 CEST. No late submissions will be accepted. We strongly recommend submitting well before the deadline to avoid any technical issues.

Yes, each person may be listed as a co-author on multiple abstracts. However, each individual may only be listed as the first (presenting) author on a maximum of 2 abstracts.

All submitting authors will be notified of the acceptance decision by email in July 2025. Accepted abstracts will be assigned to either an oral or poster presentation slot. The scientific committee's decision is final and cannot be appealed.

Minor edits can be made to submitted abstracts until the submission deadline of June 15, 2025. After this date, no changes are permitted. Please review your abstract carefully before the deadline.

Germany is part of the Schengen Area. Citizens of many non-EU countries require a Schengen visa. We recommend checking your country's visa requirements well in advance. Official invitation letters for visa purposes are available from the congress secretariat upon request after registration is confirmed.

Yes. WCI 2025 has negotiated special rates at several hotels near the Congress Centrum Heidelberg. Hotel booking codes will be provided in your registration confirmation email. We recommend booking early as the congress period is busy in Heidelberg.

Frankfurt International Airport (FRA) is the nearest major international airport, approximately 1 hour from Heidelberg by direct ICE train from Frankfurt Airport Station. Stuttgart Airport (STR) is an alternative option, approximately 1.5 hours by road.

A preliminary programme overview will be published in May 2025. The full detailed programme — including all session times, speakers, and abstracts — will be available from August 2025 via the congress website and app.

Yes. The WCI 2025 congress app will be available for download from August 2025. It features a personalised schedule builder, speaker profiles, venue maps, live updates, interactive Q&A, and networking functions. Details will be sent to all registered delegates.

WCI 2025 is applying for European CME accreditation (EACCME). Details of the accreditation and number of credits will be confirmed and communicated to delegates closer to the congress date. Certificates of attendance are provided to all registered delegates.